Owner’s Repre­sentative in Vietnam

A yard progress statement needs a physical check. Our superintendent goes to the work area, inspects the reported completion and compares it with the agreed repair item. Photographs, measurements where applicable and test records show the condition behind the report. If access or documents leave an item unverified, we identify that gap and the next inspection required.

We make the approval list specific: the work requested, the reason, its cost or schedule exposure and the evidence. A proposed variation goes to the owner with a clear basis. We also record the items that need attention before undocking, sailing or delivery, so a general statement of readiness does not obscure an unresolved defect.

• Completed work checked against the specification and confirmed on site.
• Delayed items, the reason for delay and the next required action.
• Unclear condition, missing evidence or an inspection still to be performed.
• Items requiring owner approval before additional work or expenditure.
• Class or surveyor inspection points and the status of their requirements.
• Extra-cost exposure, waiting time and proposed variation orders.
• Photograph, measurement or document evidence needed for each disputed item.
• Open items affecting undocking, departure or handover.

Our superintendent works from an itemised worklist to inspect each work item and its progress. We inspect the active work areas, check whether material and personnel are available for the next task and record constraints that could change the project schedule. Priority defects and the tests needed before closing a repair remain visible in the daily record.

• Daily or agreed-interval physical progress checks.
• Repair-priority review against the vessel schedule and technical worklist.
• Delay and bottleneck identification, including access or material constraints.
• Photographs and video from the relevant work areas.
• Verification of work claimed complete before recommending acceptance.
• An open-item register with the responsible party and next action.

A variation must identify what changed. We inspect the defect or additional work, compare the proposal with the contracted scope and examine the measurements, quantities, price basis and schedule effect. Photographs and itemised records give the owner a basis to challenge a claim or approve a defined addition.

We record waiting time and the relevant cause, distinguish quoted work from additional work and keep owner-approval items separate from routine inspection findings. At project close, our superintendent checks the completed-work evidence and unresolved commercial items for the owner's review. Commercial approval remains within the agreed mandate and the client's approval limits.

• Variation-order scope and its technical reason.
• Waiting time and schedule exposure.
• Evidence behind yard or vendor claims.
• Cost exposure highlighted before expenditure decisions.
• Approval status of additional work and unresolved price items.
• Completed-work and variation records for final project review.

A buyer may need a local team before and after signing the Memorandum of Agreement. SVC surveyors inspect the agreed areas on board and issue the pre-purchase report. The buyer can use its condition findings, repair exposure and document questions when deciding the next commercial step.

Under a separate sale-and-purchase mandate, our team negotiates the price and counters MOA clauses with the client. We work through the agreed delivery conditions, outstanding documents and the technical issues that affect the handover. The client approves the final commercial terms under that mandate's approval limits.

After purchase, we inspect the commissioned drydock or repair work, prepare the open-item and test lists, and check the delivery condition. The same field record can carry the owner from the initial inspection into repair, class-transfer work, handover and the next operational worklist. Each stage has its own scope and approval points.

We agree the report format and interval before attendance. Each report relates to the areas inspected and the work actually seen, with photographs or documents attached to the relevant item. It identifies completed work, defects, uncertainty, owner decisions and the next action, giving the owner concrete evidence to review against the repair terms and vessel schedule.

At close-out, the owner receives the completed-work record and the outstanding technical or commercial items. Our inspection findings are SVC's own work record; surveyor acceptance and certificates are identified by their issuing authority.

The class and survey record identifies requirements, inspection status and remaining recommendations.

• Daily or agreed reporting format and inspection period.
• Photographs or video from the vessel, yard or port.
• Progress summary tied to individual repair or project items.
• Open-item list, responsible parties and completion targets.
• Vendor attendance and the status of the commissioned work.
• Critical technical, schedule and cost issues requiring an owner decision.
• Test records and a close-out file showing completed and outstanding actions.

Email the mandate brief, including the work scope and the decisions that need on-site inspection. We agree the attendance period, reporting format, technical priorities and approval limits before mobilising. The quotation identifies the work SVC will inspect or carry out and the records to be delivered.

• Private vessel reference and vessel particulars.
• Port, terminal, shipyard or anchorage and the boarding arrangement.
• Required inspection, repair, delivery or technical-project scope.
• Expected attendance period and project timeline.
• Yard or agent contact and onboard responsible personnel.
• Current class status and the survey items relevant to the appointment.
• Known defects, open repair items and available drawings or work specifications.
• Key technical or commercial concerns, including variations or delay exposure.
• Required report format, decision points and approval limits.